New mandatory fields
Annex V specifies an expanded set of required information in a defined structure, including a unique declaration number, colour photograph of the machine, and explicit version references for harmonised standards.
Machinery Regulation 2023/1230 — DoC Generator
Your Declaration of Conformity format changes on January 20, 2027.
EU Machinery Regulation 2023/1230 replaces Directive 2006/42/EC. Every machinery manufacturer placing products on the EU market must issue Declarations of Conformity in the new Annex V format — with structured mandatory fields and optional digital storage. We're building a tool that generates them in minutes.
What changed — and why your current process won't work after 2027
Directive 2006/42/EC governed machinery compliance for nearly two decades. Regulation (EU) 2023/1230 replaces it entirely. It entered into force on 19 July 2023. The compliance deadline is 20 January 2027.
That sounds like a long time. It isn't.
After January 20, 2027, any Declaration of Conformity issued in the old Directive format is non-compliant. That means any machine placed on the EU market after that date — regardless of when it was designed — requires a DoC in the new Annex V format.
What the new Regulation requires that the old Directive did not:
Digital format now permitted
The DoC may be provided in digital form, with online accessibility for at least 10 years; paper DoC remains valid.
QR code or URL (if digital)
If the DoC is provided in digital form, a link or QR code giving direct access must be included; not required for paper DoCs.
10-year retention obligation
The manufacturer must store the DoC and the technical file for at least 10 years after placing the machine on the market.
If you currently issue Declarations of Conformity using Word or Excel, your process does not meet these requirements.
~40,000–50,000 EU machinery manufacturers (SMEs) face this same transition. Most are still using manual documents.
Three things. Done right.
Compliant document output, every time
Answer a structured set of questions about your machine. The tool generates a Declaration of Conformity in the exact Annex V format required by Regulation 2023/1230 — with all mandatory fields correctly structured. Export to PDF. Done.
No template hunting. No checking which fields changed. No risk of missing a required element.
Your compliance archive, in one place
Every DoC you generate is stored securely and tied to the machine model and production date. The 10-year retention obligation is handled automatically. You can retrieve any document at any time — during an audit, a market surveillance inspection, or a customer request.
No more file servers, naming conventions, or "where did we save that DoC from 2024."
Built-in QR code on every document
Every generated DoC includes a QR code linking to the digital copy — best practice for market surveillance readiness and distributor verification. If you choose to provide your DoC in digital form (as permitted by Art. 10(8) of Regulation 2023/1230), the QR code satisfies the digital access requirement automatically. No manual linking. No broken URLs.
Built for quality managers and compliance officers at EU machinery manufacturers
This tool is designed for one type of company: small and medium-sized machinery manufacturers placing products on the EU single market, who handle their own Declaration of Conformity process without a dedicated CE marking software suite.
You're the right fit if:
- ✓ Your company manufactures machinery covered by EU regulation (NACE C28 — agricultural equipment, food processing machines, metalworking machines, pumps, compressors, lifting equipment, textile machines, or similar)
- ✓ You issue DoCs yourself — not through a Notified Body (Annex I high-risk machinery is a different category)
- ✓ You currently use Word, Excel, or a shared document template to generate DoCs
- ✓ You have multiple machine models across your product range, each requiring its own DoC
- ✓ You are aware of the January 2027 deadline but haven't yet found a scalable way to handle the format transition
You are not the right fit if:
- Your machinery is listed in Annex I of the Regulation and requires Notified Body certification
- You already use a dedicated CE marking suite and are satisfied with it
- You are a CE consultant or certification body (this tool is for manufacturers, not advisors)
Simple pricing. No enterprise contracts.
We are building this tool specifically for SME manufacturers — not for enterprise procurement teams.
Indicative pricing when we launch: from €29/month for a single manufacturer account.
We are currently in the demand validation phase. Join the waitlist to lock in early access pricing and be notified when the product is ready for testing.
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We will be in touch directly before launch. No automated emails, no marketing sequences — a personal note when the product is ready for testing.
Frequently asked questions
Do I actually need this?
If you are a machinery manufacturer placing products on the EU market after January 20, 2027, you are required by Regulation (EU) 2023/1230 to issue Declarations of Conformity in the new Annex V format. The Regulation defines a prescribed structure with mandatory fields (Annex V) that replace the Directive 2006/42/EC format. If you currently issue DoCs using Word or Excel in the old Directive format, your current process will not be compliant after that date.
Whether you use this tool or another method is your decision. The obligation itself is not optional.
What format does it generate?
The tool generates a Declaration of Conformity structured according to Annex V of Regulation (EU) 2023/1230. This includes all mandatory fields required by the Regulation: manufacturer identity, machine description, unique declaration number, colour photograph of the machine, relevant harmonised standards with version references, reference to the Regulation, and the required declaration language. The output is a PDF document with an embedded QR code — ready for digital delivery if you choose to provide the DoC in digital form.
Is this an official EU tool?
No. This is an independent software product built to help manufacturers generate documents in the correct format. It is not affiliated with the European Commission, any Notified Body, or any regulatory authority. The tool generates structured documents based on the Annex V requirements. You remain responsible for the technical accuracy of the content — specifically, the correctness of your machine description, applied standards, and conformity assessment procedure.
What happens if my DoC is still in the old Directive format after January 20, 2027?
Any Declaration of Conformity issued after January 20, 2027 must be in the format required by Regulation 2023/1230. A DoC issued in the Directive 2006/42/EC format after that date does not satisfy the Regulation's requirements. This creates exposure during market surveillance inspections, customs checks, and distributor/customer audits. The Regulation does not include a grace period for DoC format transition — the January 20, 2027 date is the published application date in the Official Journal of the EU.